Office & Commercial Duct Cleaning
For FM providers, landlords and managing agents, ventilation hygiene is a recurring obligation across many buildings. Deduct delivers it consistently — same method, same reporting, every site.
- Out-of-hours and weekend delivery
- Single point of contact across a portfolio
- Reporting that supports service charge queries
- Duct cleaning and FCU cleaning combined
- Portfolio
- Multi-site scheduling
- Out of hours
- Zero tenant disruption
- One format
- Consistent reporting
- UK-wide
- National coverage
Predictable delivery across every building you manage
The difficulty in commercial estates is rarely a single system. It is keeping twenty buildings on cycle, with evidence that stands up when a tenant, insurer or auditor asks.
Deduct builds a schedule per building based on system type and use, then delivers to it — with reminders ahead of each cycle so nothing lapses between annual budgets.
Works cover supply and extract ductwork, AHUs, fan coil units, grilles and diffusers, tenant kitchen extract and car park ventilation, plus access panel provision where required.
Reporting is identical across every property, which makes portfolio comparison, service charge substantiation and handover to a new managing agent straightforward.
Services across commercial property
Everything needed to keep a building's ventilation compliant and performing.
Supply & extract ductwork
Floor-by-floor internal cleaning and verification with minimal tenant disruption.
AHU & plant room cleaning
Air handling unit internals cleaned, filters replaced and condition photographed.
Fan coil unit cleaning
FCU strip, coil clean, tray sanitisation and reassembly across let floors.
Access panel installation
Compliant access provision so systems remain inspectable and cleanable.
Tenant kitchen extract
Grease cleaning for staff canteens, retail units and hospitality tenants.
Read moreCar park & smoke ventilation
Cleaning and inspection of car park extract and smoke ventilation ductwork.
How portfolio programmes run
Designed to be low-effort for the FM team managing them.
- 01
Portfolio review
Buildings, systems and existing records reviewed to establish the baseline.
- 02
Schedule
Cycles set per building by system type, usage and risk, with budget visibility.
- 03
Mobilise
Works delivered out of hours with permits, inductions and tenant notice handled.
- 04
Report
Per-building reports issued in a single consistent format.
- 05
Re-schedule
Next cycle booked automatically with reminders ahead of each due date.
Built for the way FM teams actually work
One contractor, one contact, one report format — across every building on the schedule.
- Single point of contact for the whole portfolio
- Out-of-hours and weekend delivery as standard
- Reporting suitable for service charge substantiation
- Cycle reminders so compliance never lapses
- Duct cleaning, FCU cleaning and kitchen extract combined
- Directly employed engineers with inductions handled
- Rapid response for air quality complaints
- Nationwide coverage from a single contract
Frequently asked questions
Questions from facilities managers, managing agents and landlords.
- Can ductwork be cleaned in an occupied office?
- Yes. Most commercial work is delivered out of hours, at weekends or floor by floor during the working day with containment in place. Workstations and equipment are protected and areas are fully reinstated before staff return.
- What does a landlord or managing agent usually need to evidence?
- That ventilation serving let space is maintained and that fire safety provisions, are inspected and recorded. A dated report with photographic evidence and an asset schedule satisfies most lease, insurance and service-charge queries.
- Can you cover a whole property portfolio?
- Yes. We run multi-site programmes for FM providers, managing agents and corporate estates, with one point of contact, one reporting format and scheduled cycles per building.
- Will cleaning help with staff complaints about air quality?
- Frequently. Dust loading in supply ductwork, contaminated fan coil units and blocked terminals are common causes of stale air, odour and dust complaints. Inspection establishes whether hygiene is the actual cause before money is spent.
- Do you handle service charge documentation?
- We provide reporting detailed enough to support service-charge recovery and tenant queries, including per-building breakdowns across a portfolio.
Continue reading
Other Deduct services and guidance relevant to this work.
Commercial Ductwork Cleaning
TR19-aligned cleaning, verification and reporting for supply and extract systems.
Kitchen Extract Cleaning
Grease removal to TR19 Grease with deposit readings and insurer-ready evidence.
Pre & Post Clean Reporting
How our compliance documentation is structured.
Ventilation System Inspection
Condition assessment, hygiene verification and cleaning recommendations.
Contact the Team
Book a free site survey or ask a compliance question.
Sectors We Work In
Healthcare, commercial, industrial, marine and public sector estates.
Get your portfolio on a compliance schedule
Send us the building list and we will propose cycles, scope and budget across the estate.
Request a portfolio proposal
Tell us how many buildings you manage and what records exist today.
Prefer to talk it through? Call 0333 772 0089 or email hello@deductltd.co.uk.